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What if someone does post an important message in chat? He says the rule has been welcome — and helped his company even more as it transitioned into notihng fully remote workforce recently. Here, he makes the case for chatting less.

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What is convenient for the sender is often inconvenient for the recipient.

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What happened when you implemented the policy in ? I think the move was pretty seamless — folks didn't stop chatting, which is fine, but also people felt they could step away more easily. You implemented the policy in a normal working world. How do you think the policy has impacted nthing team now? If anything, for the better.

In the modern work environment, real-time communication mediums like chat allow for a nofhing blurring of the line between personal life and work life, an "always-on" mentality. For instance, in many companies it might be considered okay to send someone a chat in the evening and expect a response. Drawing mental boundaries between work and home, even during normal times, is essential.

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Now, in our new world, with no physical separation at all between home and work, setting those boundaries is more important than ever, and our chat policy is instrumental in that regard. To learn more about retention policies for Microsoft or Officesee Overview of retention policies. What are retention policies for Teams When you set up a retention policy for Teams or any other workload, you can set them up to: Retain data: Use a retention policy to ensure that your data is retained for a specified period of time, regardless of what happens in the user app.

Data is retained for compliance reasons and is available for eDiscovery until the retention period nothing to dowant to chat, after which your policy indicates whether to do nothing or delete the data.

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For example, if you create a Teams retention policy to retain channel messages for 7 years, the messages are retained for eDiscovery for 7 years, even if users delete their messages in Teams. Delete data: Use a retention policy to delete data to ensure that it's not a liability for your organization. With a Teams retention policy, nothong you delete data, it's permanently deleted from all storage locations on the Teams service.

Note Remember that in Teams, files that users share in private chats are stored in the OneDrive for Business of the user who shared the file. And, files that team members to a channel conversation are stored in the team's SharePoint site.

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When data is subject to a retention policy, users can continue to work with it because the data is retained in place, in its original location. If a user edits or deletes data that's subject to the policy, a copy is saved to a secure location where it's retained while the policy is in effect. The minimum licensing requirement for retention policies is Office E3.

To learn more about licensing, see Microsoft Teams service description. How Teams retention policies work Teams chats dowwant stored in a hidden folder Teamschat in the mailbox of each user in the chat, and Teams channel messages are stored in a hidden folder Teamschat in the group mailbox for a team.

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Teams uses an Azure-powered chat service that also stores this data, and by dowwant this service stores the data forever. With a Teams retention policy, when you delete data, the data is permanently deleted from both the Exchange mailboxes and the underlying chat service. When you apply a retention-hold policy to Teams chats or channel messages, here's what happens: If a chat or channel message is edited or deleted by a user during the retention-hold period, bothing message is copied if it was edited or moved if it was deleted to the SubstrateHolds folder and stored there until the retention period expires.

If the policy is configured to delete data when dowajt retention period expires, messages are permanently deleted on the day the retention period expires.

How teams retention policies work

If a chat or channel message isn't deleted by a user during the retention-hold period, the message is moved to the SubstrateHolds folder within one day after the retention nothing to dowant to chat expires. If the policy is configured to delete data when the retention period expires, the message is permanently deleted one day after it's moved to the folder. When you apply a retention-delete policy to Teams chats and channel messages, here's what happens: When a chat or channel message expires i.

For the messages to be deleted in Teams app, the app needs to be connected to internet and to be in idle state no user activityso that the deletion process would not interfere in user experience. Since a user might have multiple devices, which might be in different states, retention deletes would not sync up with those devices at exactly same time. Once the deletion of messages in backend storage is complete, those messages will stop showing up in compliance search reports such as eDiscovery.

When a Skype for Business Online chat comes into Teams, it becomes a message in a Teams chat thread and is ingested into the appropriate mailbox.

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Teams retention policies will delete these messages from the Teams thread. However, if conversation history is turned on for Skype for Business Online and from the Skype for Business Online client side those are being saved into a mailbox, that chat data isn't handled by a Teams retention policy. Note The deletion of messages is permanent and irreversible. Retention policies in Teams are based on the date the chat or channel messages were created and are retroactive.

In other words, if you create a retention policy to delete data older than 90 days, Teams data created more than 90 days ago is deleted. Nothihg possible that a retention policy that's applied to SharePoint Online or OneDrive for Business could delete a file that's referenced in a Teams chat or channel message before those messages get deleted.

In this scenario, the file will still show up in the Teams message, but when users click the file, they'll get a "File not found" error. This can also happen in the absence of a policy, if someone manually deletes a nothinb from SharePoint Online or OneDrive for Business. Considerations and limitations Here's some considerations and limitations to be aware of when working with Teams retention policies: Teams requires a retention policy that's separate from other worklo.

For this reason, you can't include Teams in org-wide retention policies.

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Private channel messages dowany supported. At this time, retention policies for Teams only apply to standard channel messages. Teams doesn't support advanced retention settings, such as the ability to apply a policy to content that contains keywords or sensitive information. A Teams retention policy will trigger a process to delete chat and channel messages when those messages expire based on message creation date.

However, depending on service load, it may take up-to seven days to permanently delete these messages from backend storage and Teams app.